Yemen: Finance Manger ( Yemeni National )

Summary

Job title:

Finance Manager

Contract Type:

Fixed term one Year

Reports to:

Yemen Country Director

Working with:

Project staff

Technical Ad visors

Responsible for

Finance Officer

Location

Sana'a, with frequent travel around Sana’a and governorates -Yemen

Net Salary

2294 ~ 2418 USD

Grade

7

1.DESCRIPTION OF THE ROLE:

As our programme is growing, we are recruiting a Finance Manager who will be responsible for sound financial management, grant management and compliance in Yemen programme. S/he will work with work closely with program team members and will ensure the proper implementation of WCUK financial Management policies, practices, and procedures.

The role of the Finance Manager is to ensure the smooth running of the country operations, so as to enable programme staff and other stakeholders to carry out the War Child Programme most effectively and efficiently. In this capacity the FOSM must ensure efficient, transparent and reliable Finance processes and outputs and generate timely and relevant information to facilitate informed decision making. The focus will be on budget management, tracking of spending, generating up to date and timely financial monitoring reports and alerting the management in case of major under/ over spending or any shortfalls, as well as timely donor reporting. The Finance Manager is also expected to lead a small finance team to be abel to effectively manage the new large grants and ensure risks are mitigated. As member of SMT, s/he will actively participate in strategic discussions and provide sound financial oversight and recommendations.

2.DUTIES AND RESPONSIBILITIES OF THE POST:

The Finance Manager will carry out the following duties:

1. Accounting and Financial Management

· Lead on all financial management and reporting across the Yemen programme, including advising and supporting the Yemen Response Manager in maintaining efficient financial control and budget management and tracking.

· Lead on the Quarterly Budget Review and reforecasting process for all projects in Yemen

· Assess monthly cash-flow needs for projects and bases and communicate cash requests to the HQ;

· Develop and adjust project budgets in liaison with Project Managers as required

· Analyse gaps between planned budgets and actual expenses;

· Proactively engage in budget development, implementation and revision as may be required

· Oversee and lead all audit procedures

2. Reporting

· Preparation of Yemen monthly financial reports including budget variance reports (BVAs) and submission to Yemen country team and UK Finance team

· Preparation of donor reports and verification for accuracy of documentation in line with contractual oblilgations

· Communicate accounts on a monthly basis to HQ, respecting deadlines

· Ensure reports are submitted to relevant line Ministries in Yemen on a timely basis.

3. Risk management and compliance

· In collaboration with Complicance Advisor - flag potential areas of financial compliance vulnerability and risk; develops/implements corrective action plans for resolution of problematic issues, and provide general guidance on how to avoid or deal with similar situations in the future

· Maintain oversight on due diligence in all aspects of the disbursements, receipts and management of the Projects’ financial resources including responsibility of internal control procedures and cash flow management

• Supervise the team to ensure correct and thorough application of accountancy procedures: filing of documents, allocation of expenses, vouchers registration, balance checking, etc.
• Take ownership of financial risks in WCUK Yemen and report back to WCUK Yemen SMT on mitigation of these risks

4. Team management and capacity building

• Effectively lead a small but rapidly expanding finance team
• Oversee the team and undertake appraisals and performance management of directly supervised colleagues;
• Ensure training and capacity building for finance team members in order to increase the level of technical ability and skills within the department;
• Improve information flows within the finance department and with other departments and projects.

*5. Strategic oversight*

· Advises on staffing costs for the projects including reallocation of financial resources based on WCUK priorities, forecasts costs and expenditures;

• Act as a member of the WCUK Yemen SMT, making strategic inputs on financial issues and risks.
• Take the lead in identifying systems and processes that could be streamlined for greater efficiency;

6) Person specification – Essential Criteria:

War Child’s office is a lively and fast-paced environment made up of a team of extremely dedicated staff & volunteers. We’re looking for someone who can fit in well and bring their personality, creativity and professionalism to our communications and the wider charity

Experience and mandatory criteria:

· University degree in finance, accountancy, business administration or related field;

· Membership in a professional body of accountants (e.g., Institute of Chartered Accountants, Institute of Certified Public Accountants Institute of Chartered Public Accountants)

· Excellent command of written and spoken Arabic & English.

· At least 5 years’ experience in financial management with an international NGO involving work in finance, accounting, budget, audit and related functions with solid grasp of accrual accounting as well as supervisory experience

· Wide experience in the use of computer applications; clear understanding on the usage of financial software systems. Experience of PSF desirable

· Extensive experience managing donor funds and ensuring compliance with donor requirements. Experience with USAID funding desirable.

· Able to work in unpredictable and at times insecure environments, following organisational and wider sector security procedures

· Demonstrated experience of capacity building of staff

· Understanding of risks and related relevant controls primarily in the overall grant cycle including program, financial and procurement cycles

*Technical Skills/Expertise:**

· Must be able to communicate effectively, both written and spoken, in English & Arabic

· Wide experience in the use of computer applications; clear understanding on the usage of financial software systems. Experience of PSF desirable

· Supervisory skills

Competencies (Soft Skills):

· Strong interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment, with sensitivity and respect for diversity.

· Demonstrated innovative technical leadership through performing and/or overseeing the analysis of complex financial policies and programme issues;

· Personal commitment and drive for results, and adaptability in the workplace;

· Ability to plan ahead and meet deadlines

· Treat information with the confidentiality it deserves

· Ability to establish priorities, plan, coordinate and monitor the work of others;

8. APPLICATION PROCESS

· Send CV , cover letter and obtained work certificates, outlining your suitability for this role to RecruitmentYemen@warchild.org.uk by 31.01.2019

· Due to limited resources War Child HR will contact only the shortlisted candidates

· Please Indicate the position you applying for ( Finance Manager ) +**RW**+ you name in the email subject