United Kingdom of Great Britain and Northern Ireland: UK Finance Assistant

This role is central to the smooth operation of War Child’s day to day UK financial processing and reporting during a period of exceptional growth. It is expected to support the UK Finance Adviser and Head of Finance in the continued development and implementation of War Child’s overriding financial management and reporting framework and financial policies.

Job Specification/Task and responsibilites:

UK financial management:

· Processing of invoices from suppliers, ensuring that invoices are authorized in accordance with the Delegation of Authority policy and coded to correct account and cost centre.

· Processing payments to suppliers and other staff members for expenses claims.

· Answering queries from suppliers and other staff members regarding payments.

· Maintaining petty cash and reconciling petty cash to balances on PS Financials.

· Reconciling credit card statements to credit card control accounts.

· Preparation of sales invoices and recording them on PS Financials.

· Liaising with fundraising team to ensure all income from all sources is correctly receipted, recorded, and allocated to source and intended use; with similar allocation of relevant expenditure. Ensuring that all cash and cheques received are prepared for banking.

· Processing of payroll journal on monthly basis

· Ensuring that intercompany accounts are up-to-date and reconciled

· Ensuring that PS Financials nominal ledger is up to date and accurate for all payments made, including staff expenses, company credit cards, standing orders and direct debits.

· Undertake manual filling of documents as required.

· Carrying out reconciliations of bank accounts.

· Providing assistance in the preparation for the annual audit.

· Preparing and maintaining prepayment and accrual schedules.

· Reconciliation of control accounts on monthly basis.

Financial policies & procedures:

· Working with the finance team to develop the financial policies & procedures to support the growing organisation, with a particular input concerning UK specific processes.

· Ensuring that all personnel within the UK headquarters adhere to agreed organisational financial policies & procedures at all time.

· Performing other financial duties as delegated by the UK Finance Adviser / Head of Finance.

Please go to our website:

https://www.warchild.org.uk/who-we-are/jobs/UK-Finance-Assistant