Jordan: Project Officer

1.ROLE SUMMARY:

Position title: Project Officer

Responsible to: Deputy Project Manager, Jordan

Applications deadline: 12 May 2018

Location: Za’atari Refugee Camp, Mafraq & Amman

2.DESCRIPTION OF THE ROLE:**

War Child UK is experiencing a period of rapid growth in its program in Jordan. One project that has been added to WC UK’s portfolio in 2016 and which runs till mid 2019 is ‘Time to be a Child (TTBaC)’. This project supports young children in early childhood care and development as well as provides psycho-social support to older children and parents. The project is implemented through two community-based organizations in Zarqa, one community-based organization in Mafraq as well in the WCUK centre in Za’atari.

The Project Officer is primarily a field-based position and will support the Deputy Project Manager with the daily tasks related to project management in the Za’atari Refugee Camp, as well as of the teams in the project’s community-based organizations.

3.Reporting and Supervision:

The Project Officer will be responsible to the Deputy Project Manager. He/she will be managing the various field teams in the assigned WCUK centres and oversees the project staff in the community-based organizations.

4.DUTIES AND RESPONSIBILITES OF THE POSITION:

The incumbent will be responsible of:

4.1 Programme Coordination

· Monitors program’s implementation and progress from inception to completion, reviews programs progress and prepares draft reports;

· Prepares budget estimate, monitors and controls financial expenditure in coordination with the Deputy Project Manager;

· Works closely with local project partners in the development and implementation of partner agreements, activity plans, budgets and reporting;

· Works closely with the logistics and procurement department to ensure delivery of needed materials for partners and field staff.

· Coordinate with drama and film making consultants and supervise activities to ensure quality implementation of agreed on deliverables.

4.2 External representation and liaison

· Participates in meetings with donor representatives and accompanies/hosts them during field visits;

· Contributes program information to the donor briefs prepared by the Deputy Project Manager.

· Develops and maintains contacts with counterparts in (I)NGOs, local partner organizations, host communities and coordinates activities with them;

· Supports the Communication’s Officer in collecting case studies and other communications pieces as needed and in compliance with WC UK’s policies.

4.3 Human Resource Management:

· Supervises and line manages Zaatari Site Monitor, ensuring active coordination with actors and adequate support to field staff is provided at all times.

· Ensure that team members have a work plan, and that performance management plans are in place and regular performance reviews are conducted.

· Closely coordinates with HR and finance departments to ensure timely payment of field staff salaries.

· Ensure compliance with Zaatari cash for work standard operating procedures and coordinate with appointed focal points.

· Assists the Deputy Project Manager in identifying capacity building needs and coordinating capacity building workshops for field staff, host communities and partners.

4.4 Monitoring and Evaluation

· Works with closely with the MEAL department to ensure M&E data collected is managed and analysed appropriately;

· Identifies weaknesses of project activities and proposes solutions to respond to them;

· Reports regularly on weekly field team meetings to the Deputy Project Manager;

· Assists the Deputy Project Manager to develop a plan for monitoring and evaluation in line with the reporting requirements of donors;

· Assist the Deputy Project Manager in facilitating internal and external evaluations of the project;

4.5 Compliance:

· Ensures compliance with the rules and regulations of WCUK in all areas including financial management, record keeping and procurement;

· Complies with financial, safety and child protection policies and procedures of War Child UK;

· Ensures that receipts and supporting documents are provided to the Finance Officer/Deputy Project Manager in Amman, in accordance with the requirements of War Child.

5.WORK RELATIONSHIP

The role involves working closely with the following stakeholders:

· Community based organizations

· International and national non-governmental organizations

· UN agencies

· Entire WCUK Jordan team

· Beneficiaries

· Government agencies at field level

6.QUALIFICATIONS REQUIREMENTS

1. Academic and Professional

Bachelor Degree in development studies, project management, business administration, public relation or another related field.

1. Experience

· At least 3 years in project management in an emergency setting

· Experience in working with (I)NGOs is an asset

· Experience in child development, child protection and PSS

1. Language

Excellent command of spoken and written English and Arabic.

1. Competencies

· Sound knowledge of participatory approaches

· Experience in Monitoring and Evaluation

· Excellent planning, organisational, analytical and report writing skills

· Excellent computer skills: MS word, Excel and Power Point

· Excellent drafting skills in Arabic and English

· Team player and good communicator

· Accurate and systematic

· Commitment to War Child’s aims, values and mission

1. Desirable

· Experience in building partnerships and networking with relevant stakeholders and other non-governmental organisations

· Knowledge and experience of Child Rights and Child protection

7.CONTRACTUAL TERMS:

o Position: 12 months short term contract (with possibility of extension depending on funding)

o Working Hours: Full time, 40 hours per week

o Travel: This position is primarily based in the field (Zaatari Refugee Camp and Mafraq City, with occasional visits to Amman on a per needs basis)

o Probation: 3 months’ probation period

o Leave: 20 days per year

o Benefits: Social security & medical insurance.

o Nationality: Open for national staff only

o Submit your CV along with a covering letter outlining your suitability for the role either through Akhtaboot or at recruitment.jor@warchild.org.uk by 12 May 2018. (your covering letter is essential to revise your application)

o Quote the following title “PROJ OFR/ TTBAC” in the subject line. Emails with no “Title” in the subject line will not be shortlisted for the next stage.

o Due to limited resources War Child HR will contact only the shortlisted candidates.

o Any offer made post the second interview will be conditional on receipt of 3 favourable written references, (from your most recent employer, any other previous employer and a character reference). War Child reserves the right to call the referees, in case clarification is required post the receipt of complete reference forms.

o The successful applicant will be expected to undergo a Police check from a country of permanent residence, a medical check, be compliant and sign up to War Child’s Child Protection Policy prior to a final offer being made.