Country: United Kingdom of Great Britain and Northern Ireland
Closing date: 18 Mar 2016
1.1. Background & Description of the role
War Child looks forward to a world in which children’s lives aren’t torn apart by war. We’re on the ground protecting children suffering the worst effects of war including child soldiers, victims of rape and abduction, disabled children and street children. We’re keeping them safe, getting them into education and giving them the tools and support to rebuild their lives and reach their full potential. We’re a small organisation with a big ambition to improve and change the lives of all children affected by war across the world. We’re a platform for children’s voices to be heard, we lobby global leaders and policy makers to ensure they keep their promises to respect and protect children’s rights, we work with local communities in the countries where we work to change attitudes and behaviours. We believe in the power of music to get our message across. With a little help from our music friends, we’ve put on the most prestigious and memorable gigs in history.
War Child is looking for an exceptional candidate to support our diverse fundraising work. The Entertainment Officer role is crucial for our award-winning, creative Fundraising Division, in supporting the team in raising funds to continue this rapid growth and expansion of our impact. The role will have a focus on supporting War Child’s Music & Entertainment team with both existing events in our portfolio plus new fundraising concepts that are in development.
1.2. Key Responsibilities
· To research and write reports periodically to analyse the market landscape and support effective decision making in the department
· To input into all strategic planning and delivery of the department’s objectives, events and campaigns
· To input into all departmental presentations and reports
· To assist in delivering and developing successful events and fundraising concepts, maximising all opportunities
· To successfully deliver War Child events including current portfolio (Aviate show, Winter Wassail, Passport To BRITs Week) and future portfolio (Rockumentary Film Festival, HELP Refugees etc)
· To successfully deliver event activity as part of our ongoing and future festival partnerships including Lovebox, Field Day, Citadel, Wilderness, Bestival, Isle Of Wight, House festival
· To play a part in each campaign aspect of integrated campaigns; production, marketing, sponsorship, talent liaison, content etc
· To assist in coordinating cross-organisation working groups; agendas, status notes
· To create and design impact reports, asks and project outlines
· To manage smaller projects on an ad-hoc basis; e.g. special releases, signed prints etc
· To deliver against a £50,000 fundraising target set out as part of annual objectives
· To proactively identify new creative fundraising concepts
· To be the first response to incoming enquiries from reactive sources; putting ideas through the robust planning and screening process to decipher value versus investment
· To liaise and build excellent relationships with fundraising teams and comms teams including PR, digital and social
· To manage relationships with suppliers on projects including bid analysis, lead times and billing
· To manage venue bookings on projects including bid analysis, lead times and billing
· To coordinate marketing collateral and manage approvals
· To lead on guest management and entry access at events; implementing smooth donor engagement
· Represent War Child at relevant events (may require working outside office hours)
· To support all sponsor management, led by Managers and Head of department
· To monitor news in sponsorship of music, sport, comedy and film
· Utilise War Child’s fundraising database as a relationship management tool to record, monitor and report on existing partnerships
· To share administration responsibilities amongst the wider team
· To promote and communicate War Child’s aims, mission, policies and work clearly and effectively
· Catalogue assets that can feed into the strategic plan on a project by project basis
· To allocate income budget codes incoming donations in preparation for data entry and to liaise with the finance team to reconcile income to all
· To assist with data entry into our in-house database, Supporter 360 (Salesforce – ensuring we maintain data integrity by achieving a high level of attention to detail
· To assist with managing project budgets
1.3. Responsible to
· Music & Entertainment Manager
1.4. Working With
The role involves working closely with the following stakeholders
o All staff in the Fundraising Directorate
o All staff in the Comms & Advocacy Directorate
o Other War Child colleagues
o War Child’s Key sponsors and supporters
1.5. Responsible for
o Providing direct support to the Music & Entertainment team
1.6.Contractual Terms
o Position: Permanent
o Salary: £26,500 per annum
o Working Hours: 9am – 5pm (full time, 37.5 hours per week)
o Place of Work: War Child UK HQ, Linton House, 39-51 Highgate Road, London NW5 1RT
o Probation: 6 months (TBC depending on successful candidate)
o Pension: Match up to 5% employee contributions into an approved independent pension scheme
2. Personal Specification - Essential Requirements
War Child’s office is a fun and lively environment made up of small group of extremely dedicated staff and volunteers. We’re looking for someone who can fit in well and bring their own personality and creativity to our fundraising and the wider charity.
2.1. Experience
· Supporting project managers in delivering event logistics and promotion
· Conducting desk research to support presentation writing and planning
· Writing presentations and reports to pitch and demonstrate impact
· Income generation and management
· Event management including production and promotion
· Delivering fundraising events from end to end
· Good understanding of charity fundraising mechanisms
· Some understanding of sponsor and partner management
· Good understanding of the live music and entertainment sector
2.2. Expertise:
· Proactive and confident to work independently
· Good creative and commercial awareness
· Ability to follow direction and report on progress to line manager
· Passion for music and entertainment
· Demonstrate a flexible attitude to working, including some weekend working and potential travel
· IT literate with good knowledge of Microsoft Office and database
2.3. Key Competencies
· Understanding of, and commitment to, War Child’s vision, mission and aims.
· Excellent written and verbal communicator
· Relationship development with both internal and external stakeholders
· Ability to effectively organise and prioritise your own workload whilst making effective decisions
· Attention to detail and quality control with a key focus on achieving results
· Focus on continuous improvement with the ability to contribute towards a culture of innovation and making an impact.
2.4. Legal
o Eligible to work in the UK
3. Desirable
o Involvement on a marketing or fundraising project
o Experience of Salesforce’s supporter 360
o Understanding of budgets, financial reporting and strategies
o Experience of managing own projects
o Broad interest and knowledge of the charity sector
How to apply:
Application Process
o Please fill out War Child Application Form from www.warchild.org.uk and email it to recruitment@warchild.org.uk by Friday 18th March 2016 at 5.00pm. (Please note, we do not accept CVs).
o Interviews will be held on Wednesday 23rd or Thursday 24th March 2016.
o After your interview you will be asked to complete a short written test.
o Any offer made post the interview will be conditional on receipt of 3 favourable written references, (from your most recent employer, any other previous employer and a character reference). War Child reserves the right to call the referees, in case clarification is required post the receipt of complete reference forms. The successful applicant will be expected to undergo a DBS Police check, a medical check for overseas travel purposes, be compliant and sign up to War Child’s Child Protection